Didsbury Sports Ground trades as Didsbury Clubhouse Ltd. Conditions of hiring the clubhouse – M20 2RU (“the premises”) .

If the hirer is in any doubt as to the meaning or intention of the following, please seek clarification from the Manager.

Maximum Occupancy Capacity

Maximum Capacity for the Didsbury Room is 120 people and Destination Didsbury 200 people. Please note for function less than 50 people hired on Fridays and Saturdays there a minimum spend of £1000 on the bar

Catering

We have a fantastic team of chef’s in our kitchen, catering can only be arranged by them, we don’t allow external caterers, but with food quality like ours we won’t disappoint! Please let the kitchen know about any allergens/intolerances prior to the event so we can make sure we can cater for those needs.

If you’d like to bring a celebration cake you are more than welcome, any additional requests may be granted at the discretion of the manager.

If you want to bring in your own drinks for reception drinks or a toast, please arrange this with the manager. A corkage charge applies.

DJs / Live Music / Entertainment

You can bring in your own live music/DJ and entertainment providing they can provide proof of Public liability insurance and PAT testing certificates. Our premises are in a residential area and we want to be respectful of our neighbour’s, therefore we have a noise limiter to ensure music isn’t played too loud. Please be aware, that under no circumstances is dry ice/haze permitted as it will activate our smoke alarms.

Smoking

Smoking is not permitted indoors, on the patio or anywhere other than the designated smoking area outside or in the sheltered Gazebo down the steps to the left.

Alcohol

It is illegal for under 18s to attempt to purchase or consume alcohol. The club therefore operates a challenge 25 policy. An under 18 purchasing or consuming alcohol can result in prosecution of members of staff, or members of the committee and could lead to the loss of the club’s license to sell alcohol. The club reserves the right, at any time to request proof of age from any person purchasing or consuming alcohol on the premises. We want you to enjoy yourself, how ever it is against the law to serve anyone who staff deem to be too intoxicated and the club reserves the right to refuse service to anybody who is too drunk.

Terrace

Due to the club being in a residential area, patio doors must be kept locked from 10.30pm and the area closed. People may only go outside to make use of the smoking area and drinks must not be taken outside after this time.

Personal items and injury

Please keep an eye on your belongings. The club accepts no responsibility for any liability, loss, claim, damage, cost, expense or injury arising out of the Hirer (or the Hirer’s guests)leaving any item/sor property on the Premises.

All items or property left on the Premises are entirely at the owner’s risk.

Food Allergies

1. We shall exercise reasonable care to avoid specified food and drink ingredients if any allergic reaction concerns or special diets are notified to us by you and agreed at the time of booking and confirmed in writing at least 14 days prior to the scheduled event.

2. Unfortunately no food allergy system can ever provide a 100% guarantee against contact with a specified food stuff and items such as eggs, dairy products and nuts are constantly present in our kitchens and dining areas and may be brought into our premises by third parties, leading to contact with an allergic person.

3. Extreme Food Allergies: if someone in your party suffers from a food allergy that is so severe that the slightest exposure to the substance in question could cause a life-threatening anaphylactic reaction (for example where a reaction may be triggered other than by actually eating the foodstuff – such as by smell alone or by minute trace elements) you must advise us in writing of the severe nature of the allergy at the time of booking so that we can discuss the risks with you and confirm whether you wish to proceed with your booking. If you fail to advise us of an extreme food allergy at the point of booking or if you proceed with your booking in circumstances where we have explained to you the risks that might be present, we will have no liability to you in the event of an incident.

Parking

Guests must park responsibly in the car park and emergency access must be maintained at all times. Parking on the public highway should be in a manner courteous to the Club’s neighbours. The Club accepts no responsibility for any liability, loss, claim, damage, cost, expense or injury arising out of the Hirer (or the Hirer’s guests) leaving any vehicle/s or property in the car park. All vehicles and property are left in the car park entirely at the owner’s risk.

Abuse

Our staff are there to make sure you have a good time and provide assistance should you need it. They have the right to work without the fear of abuse. We do not tolerate any kind of abuse towards any of our staff. The club reserves the right to have security staff on hand to remove any individual displaying such behaviour.

General Disclaimer

Save for the death or personal injury caused by the negligence of the Club, or anyone for whom the Club is responsible, the Club accepts no responsibility for any liability, loss, claim, damage, cost, expense or injury howsoever arising at the Premises

Indemnity Clause

The Hirer agrees to indemnify the Club in respect of all liabilities, costs and expenses suffered or incurred by the Club, arising from any act or omission of the Hirer during the period of hire.

How to Book

Booking enquiries should be made to Lee Wilde info@didsburyclubhouse.co.uk or 0161 434 3004

Any member or private individuals over the age of 18 can request to book the Premises for a private function. However, the Committee reserves the right to refuse any booking without explanation

Once the availability and booking has been confirmed The Clubhouse team will look after the catering and the arrangements for the event. Contact regarding catering info@didsburyclubhouse.co.uk

All bookings shall be subject to these Conditions of Hire and a terms and conditions contract must be completed and signed to confirm agreement of the terms. All events require the room hire to be paid in full, with extended room hire (if applicable) along with a deposit upon booking. Full payment and final numbers no later than 10 days prior to the event.

Additional Conditions of Hire

1. Hire of the Premises is limited to use of the clubhouse and car park only.

2. The Premises cannot be used for any purpose other than that described in the Hire Declaration.

3. Children must be properly supervised at all times and leave the premises by 10pm

4. The Club reserves the right of entry at all times to any area by its staff or any person duly authorized.

5. Alcoholic beverages not purchased from the Club will not be permitted without prior authorization from the Manager.

6. Corkage charges – Wine £6 per bottle / Prosecco £7.50 per bottle / Champagne £10 per bottle

The Hirer shall:

• Be responsible for the behaviour of those attending the event.
• Ensure that the clubhouse is properly supervised at all times.
• Not sub-let the Premises.
• Not allow the Premises to be used for any unlawful purpose or in any unlawful way.
• Not bring on to the Premises anything which may endanger guests or invalidate the Club’s insurance policies(e.g. flammable or explosive substances). Please note: This includes all open flame items such as candles, oil lamps, etc.
• Agree with the Club any planned decoration of the Premises for the event before carrying out any such decoration.
• Not permit any advertising material to be displayed or distributed on the Premises during the period of hire, unless authorized in advance by the club.
• Ensure that the Premises are left in a satisfactory condition. If left in an unsatisfactory condition, this may result in a charge to cover any damages.

Hire Charges (Not a deposit)

• Room Hire 12pm-18pm or 7pm – midnight: £150 Monday-Thursday £200 Friday evening £250
• Saturday evening also with hire less than 50 guests on a Friday or Saturday evening, there is a minimum spend of £1000 on the bar (not including VAT).
• For some functions over 75 people it is necessary to have security attending. Cost will be confirmed upon booking.
• The Hirer is deemed to have agreed to all the above charges and options. Any alterations to the Hire charges must be fully discussed and agreed with the Manager at the time of booking.

Cancellation of Bookings

The Club reserves the right to refuse any booking without explanation, and to cancel any booking upon reasonable grounds at any time prior to the event. In this event, written notice will be given by the Club to the Hirer and any fees already paid will be refunded, or alternative dates offered. The Club shall not be liable for any loss which may be sustained by the Hirer as a result of such cancellations. If the Hirer wishes to cancel the booking before the date of the event, payment shall be due as show below:

The cancellation Fee will be calculated by us with reference to the costs we have actually incurred at the time of cancellation (including any third-party costs) and our prospects of re-booking a function of a similar size and nature for the same date. We will also take into account any costs we save in cancelling the Event. The costs that we incur increase and the prospects of re-booking a date decrease as the date of your Booking approaches. If you are considering cancelling the Event, we recommend that you contact us for an estimate of the termination fee that will apply.

The Club may, at the discretion of the Committee, waive all or part of these charges.

Jurisdiction Clause

This agreement and any dispute or claim arising out of or in connection with it or its subject matter or formation (including non-contractual disputes or claims)shall be governed by and construed in accordance with the law of England and Wales.

The parties irrevocably agree that the courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim that arises out of or in connection with this agreement or its subject matter or formation (including non-contractual disputes or claims).